Our Complaints Procedure
If you have a complaint, please contact the member of staff who is dealing with your matter in the first instance.
If you are unhappy with the response you receive, then please request that the member of staff arranges for their Head of Department to contact you to discuss.
What will happen next?
- If you remain unhappy at this point, we will advise you to write a formal complaint to Karen Maggs, who is the person responsible for dealing with client care issues.
You can contact Karen by email at firstname.lastname@example.org or telephone on 01842 754151. Please note any complaints sent to Karen, which have not been previously raised with your Solicitor as per the information above, will be referred back.
We will endeavour to resolve your complaint when it is initially made via your Solicitor and/or Head of the Department, however, where this is not possible it will be handled in line with the full complaints process outlined in stages 2-9 below
- We will send you a letter or email acknowledging receipt of your complaint within a maximum of two working days of us receiving the complaint, enclosing a copy of this procedure.
- We will then investigate your complaint. This will normally involve reviewing your file and speaking to the member of staff, and their Head of Department, who acted for you. If your complaint relates to a matter where the file has been closed we may need to obtain your file from our archive storage facility.
- We will send you a detailed reply to your complaint, including our suggestions for resolving the matter, within 5 weeks of sending you the acknowledgement letter.
- At this stage, if you are still not satisfied, you should contact us again and we will arrange for someone who has not had any dealing with your matter to review the initial decision.
- We will write to you within 14 days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.
- The firm has eight weeks to consider your complaint.
- If we have been unable to settle your complaint using our internal complaints process you have a right to complain to the Legal Ombudsman, an independent complaints body, established under the Legal Services Act 2007, that deals with legal services complaints. You have six months from the date of our final letter in which to complain to the Legal Ombudsman.
- The Legal Ombudsman will not normally consider complaints that are more than six years old, or where there is three years since the complainant ought to have been aware of the problem.
Alternative complaints bodies such as Ombudsman Services, ProMediate and Small Claims Mediation exist which are competent to deal with complaints about legal services should both you and our firm wish to use such a scheme. As a firm we have decided that unresolved complaints will be handled only by the Legal Ombudsman.
Objecting to you bill(s)
You may have the right to object to our bill by applying to the court for an assessment of the bill under Part III of the Solicitors Act 1974.
Non-payment of our bill(s)
You should be aware that the firm may be entitled to charge interest if all or part of our bill(s) remain unpaid.
*If we have to change any of the timescales above, we will let you know and explain why.